This Privacy Policy explains how we collect, use and protect users' personal data and applies to the www.rangercongress.europeanrangers.org website and all online services covered by the Privacy Policy. By visiting the Site, you consent to the practices described in this Privacy Policy. If you do not agree to any of the terms herein, please discontinue using the Sites immediately. This Policy has been developed in compliance with the laws of Romania and the European Union, in particular in accordance with:
● General Data Protection Regulation (GDPR), in force, adopted by the European Parliament and the European Council on April 27, 2016;
● Any other local personal data protection law applicable in Romania.
Definitions
For the purposes of this policy, the following definitions shall be used:
"Data Protection Officer (DPO)" means a person who is responsible for monitoring the application of the GDPR and other applicable laws on the protection of natural persons involved in the processing of personal data and for performing the functions assigned to him/her by this Policy and other applicable laws.
"Personal data" means any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is a person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
"Processing" means any operation or set of operations which is performed upon personal data or sets of personal data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
"Restricting processing" means marking stored personal data for the purpose of limiting their processing in the future;
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to an individual, in particular to analyse or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements of the natural person concerned;
"Data controller" means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; For the purposes of this Policy,
"Processor" shall mean Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers.
"Data processor" shall mean a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller;
"Data recipient" means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether a third party or not.
"Third party" means a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process personal data;
"Consent" of the data subject shall mean any freely given specific, informed and unequivocal indication of his or her free will by which the data subject signifies his or her agreement to personal data relating to him or her being processed by means of a statement or affirmative action;
"Personal data breach" means a breach of security leading to the accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure of, or unauthorized access to, personal data transmitted, stored or otherwise processed;
Rights of the data subject
Individuals whose personal data is processed by Foundation Conservation Carpathia, the Romanian Rangers Association and the European Rangers Federation have the following rights:
● "Right to be informed" - to obtain the following information from Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers:
- The name and contact details of Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers, their representatives and the Data Protection Officer (if applicable);
- The purposes and the legal basis of the processing, the legitimate interests of Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers;
- The categories of personal data obtained;
- Recipients of the personal data, including recipients in third countries or international organizations (if applicable) and reference to appropriate means and safeguards;
- The periods of retention of personal data and the criteria used to determine this period, provided that personal data shall be retained and processed for as long as required by law and regulation. Processing of personal data shall cease immediately if there is no longer any reason for such processing;
- The source of the personal data (if the personal data are not obtained from the data subject).
● "Right of access" - to obtain from Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers confirmation that his/her personal data is being processed and/or the right to receive a copy of any record containing his/her personal data;
● "Right to rectification" - to obtain from Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers, without undue delay, rectification of inaccurate personal data concerning him/her, completion of incomplete personal data, including by providing an additional statement;
● "The right to erasure" - to obtain from Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers the erasure of personal data without undue delay (if the personal data are no longer necessary for the purposes for which they were collected);
● "Right to restrict processing" where the personal data are inaccurate; the processing is unlawful and the data subject requests restriction of the use of the personal data instead of erasure; the personal data are no longer necessary for the processing but are necessary for the establishment, exercise or defence of a legal claim; the data subject has objected to the processing for the period of time for which it is ascertained whether the legitimate rights of the controller prevail over the privacy of the data subject;
● "Right to object" at any time to the processing of personal data (including profiling based on these provisions and personal data processed for direct marketing purposes);
● "Right to withdraw consent" at any time, without affecting the lawfulness of the processing based on consent, prior to the withdrawal of consent. Thus, the data subject understands and agrees that, in case of withdrawal, the purpose of the processing of personal data cannot be achieved;
● "The right to lodge a complaint to a supervisory authority", the Office of the Personal Data Protection Commissioner, if the data subject decides that his/her rights are violated;
What information we collect
For registration to the European Ranger Congress from October 6-10, 2025, we collect the following personal data:
- Full name
- Address
- Telephone number
- Payment details
- Other relevant information for Congress registration
In addition, Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers and its service providers use a variety of techniques to collect other information about your use of the Site, including, but not limited to, your IP address, browser type, mobile device type, content visited while on the Site, and the duration of your visit to the Site. "Other Information" means any information that does not reveal your specific identity or that does not relate directly to an individual.
If you submit any personal information relating to other persons to us or our service providers in connection with the Site, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.
How we collect information
Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers and its service providers collect the personal information you provide while using the Site. For example, www.rangercongress.europeanrangers.org collects information when you complete the Congress registration form. We and our service providers may collect Other Information in various ways, including:
We use "cookies" to help us track traffic and collect information about site usage. Cookies are pieces of data placed on your device when you visit the Site that help us recognize you when you return to the Site, for example, by allowing us to remember the email address you use when you log in on a particular computer. Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers use aggregate information collected through cookies to measure the number of visits to the Site, the average time spent on the Site, the identity and number of pages viewed, and to collect other traffic data and information that allows us to improve the Site.
We also use information for security purposes, to facilitate navigation, to display information more effectively, and to personalize your experience while using the Site. Cookies also allow us to select which of our content is most likely to appeal to you and display it while you are on the Site. We also use Google Analytics, which uses cookies and other similar technologies to collect information about Site usage anonymously and report website trends without identifying individual visitors. You can learn more about Google's practices by visiting www.google.com/policies/privacy/partners and opt-out by downloading the Google Analytics browser add-on available at www.tools.google.com/dlpage/gaoptout .
We may use third party advertising companies to serve advertisements that may be of interest to you when you access and use the Site and other websites, based on information about your access and use of the Site and other websites. To do so, these companies may place or recognize a unique cookie in your browser (including through the use of pixel tags). If you would like more information about this practice and to find out what your options are in relation to it, please visit www.optout.networkadvertising.org and www.aboutads.info .
We may use pixel tags and other similar technologies to, among other things, track the actions of site users, measure the success of our marketing campaigns, and compile statistics about site usage and response rates.
We may use Adobe Flash technology (including Flash Local Shared Objects ("Flash LSOs") and other similar technologies to, among other things, collect and store information about your use of the Site. If you do not want Flash LSOs to be stored on your computer, you can adjust the Flash player settings to block the storage of Flash LSOs using the tools contained in the Site Storage Settings panel. You can also control Flash LSOs by going to the Global Storage Settings Panel and following the instructions (which may include instructions that explain, for example, how to delete existing Flash LSOs (referred to as "information" on the Macromedia site), how to prevent Flash LSOs from being placed on your computer without your being asked, and (for Flash Player 8 and later versions) how to block Flash LSOs that are not provided by the operator of the page you are currently on). Please note that setting Flash Player to restrict or limit the acceptance of Flash LSOs may reduce or prevent the functionality of some Flash applications, including possibly Flash applications used in connection with our website or online content.
Certain information is collected by most browsers or automatically by your device, such as your MAC (Media Access Control) address, computer type (Windows or Macintosh), screen resolution, operating system name and version, device manufacturer and model, language, and internet browser type and version.
We may collect your IP address, which is a number automatically assigned by your internet service provider to the computer you are using. An IP address may be automatically identified and recorded in our server's log files whenever a user accesses the website, along with the time of the visit and the page(s) visited. Collection of IP addresses is common practice and is done automatically by many websites, applications and other services. We use IP addresses for purposes such as calculating usage levels, to help diagnose server problems, and to administer the Site.
The information you provide, such as your preferred means of communication, does not personally identify you unless it is combined with your personal information. We may aggregate personal information. Aggregated information does not personally identify you or any other user of the Site (for example, we may aggregate personal information to calculate the percentage of users who have a particular telephone prefix).
How we use the information we collect
Foundation Conservation Carpathia, the Romanian Rangers Association and the European Federation of Rangers may use your personal information:
- For processing congress registrations
- Further communication regarding organizational details and updates
- Invoicing and payment management
- Marketing activities (with users' prior consent)
- To facilitate social sharing functionality.
- For internal purposes such as data analysis, audits, fraud monitoring and prevention, developing new products and services, improving, enhancing or modifying websites, identifying usage trends, determining the effectiveness of our promotional campaigns, and operating and expanding our business.
Your personal information may be disclosed:
- To our partners involved in organizing the Congress, our approved vendors and their service providers.
- To our third-party service providers who provide services such as website hosting, data analytics, payment processing, information technology and related infrastructure provision, customer service, email delivery, auditing and other similar services.
We may also use and disclose your personal information as we deem necessary or appropriate (in accordance with applicable law, including laws outside your country of residence):
- to comply with legal process;
- to respond to requests from public and governmental authorities, including public and governmental authorities outside your country of residence;
- to enforce our terms and conditions;
- to protect our operations or those of any of our affiliates;
- to protect our rights, privacy, safety or property of us and/or our affiliates, you or others; and
- to enable us to pursue available remedies or limit the harm we may suffer.
How can you control information collection?
Set your web browser to notify you when cookies are set before they are stored. That way you can refuse any request to set cookies and not accept cookies from www.rangercongress.europeanrangers.org. You can also delete all www.rangercongress.europeanrangers.org cookies from your hard disk. Do not provide your information when the site asks you to do so. However, please note that if you choose to reject or delete cookies, your ability to navigate the site may be limited. In addition, if you choose not to share information, Foundation Conservation Carpathia, the Romanian Ranger Association and the European Ranger Federation will not be able to respond to your request for information and will not be able to process your Congress registration or any Congress-related action.
If you would like to request that Foundation Conservation Carpathia, the Romanian Ranger Association and the European Ranger Federation does not share your personal information with our third-party partners and service providers for marketing purposes, please contact us at [email] and ask our representative to mark your registration as "No Sharing".
Third Party Services
This Privacy Policy does not relate to, and we are not responsible for, the privacy, information or other practices of third parties, including third parties that operate any site or service to which the Site links. The inclusion of a link on the Site does not imply endorsement by us of the linked site or linked service. In addition, we are not responsible for the information collection, use, disclosure, or security practices (including data security practices) of other organizations, such as Facebook, Apple, Google, Microsoft, RIM, or any other application developer, application provider, social media platform provider, operating system provider, wireless service provider, or device manufacturer.
Changes to this Privacy Policy
Foundation Conservation Carpathia, the Romanian Ranger Association and the European Ranger Federation may, from time to time and in their sole discretion, modify this Privacy Policy. Any changes to this Privacy Policy will be effective at the time we post the revised Privacy Policy on the Website. Your continued use of the Site following such changes means that you accept the revised Privacy Policy.
Security
We attempt to use reasonable organizational, technical and administrative measures to protect personal information within our organizations. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please notify us immediately in accordance with the "Questions/Contact Information" section below.
Cross Border Transfer
The Site is controlled and operated by us from Romania and is not intended to subject us to the laws or jurisdiction of any state, country or territory other than Romania. Your personal information may be stored and processed in any country in which we have facilities or in which we engage our partners or service providers, and by using the Site, you consent to the transfer of information to countries outside your country of residence, including Romania, which may have data protection rules that differ from those in your country of residence.
If you have any questions, please contact us at congress@europeanrangers.org.
Thank you for your trust and confidence!